AVP Purchasing / Mail Services in Lynn, MA at Eastern

Date Posted: 7/28/2020

Job Snapshot

Job Description

When you join Eastern Bank, you join the largest and oldest mutual bank in the country. We pride ourselves in having knowledgeable and experienced professionals that can provide the expertise, personal attention and service our customers deserve.
As the fourth-largest full-service commercial bank in Greater Boston, we are able to offer you unique opportunities for career growth throughout the organization, as well as a competitive compensation and benefits program.
As an inclusive company, we work to ensure that our valued employees are treated fairly, recognized for their individuality, and encouraged to reach their fullest potential. These values have earned us a reputation as a great place to work and provide a strong reason why you should consider a career with us.
The AVP of Purchasing/Mail Services work at the direction of the Vice President of Procurement.  Daily tasks and regular projects are executed without the direct supervision from the department management.  The AVP will maintain responsibility for the day to day decisions. This position will be responsible for managing the mail and courier services department and support with purchasing functions as well as the procurement program. 

In this role, you will be responsible for the following:

Procurement
Works in conjunction with the VP of Purchasing and AVP Purchasing/Corporate Responsibility to support Eastern Bank’s procurement program, implementing purchasing policies and procedures; interpreting and explaining purchasing requirements to internal department representatives and suppliers.

Asset Inventory: Negotiate enterprise wide business equipment leases and purchases (excluding technology) and maintains a current asset inventory detailing placement and related maintenance schedules for owned and leased equipment. Identifies, acquires and installs business equipment to support the needs of the internal requestor: faxing, scanning, printing capabilities. Establishes contracts, assigns purchase orders and approves invoices related to this equipment.

Vendor management: Responsible for maintaining and monitoring preferred vendors and vendor contracts within the contract management system as assigned.  Assures vendor document adherence to compliance/risk management requirements.  Identifies, recommends and implements cost savings opportunities specific to vendors under incumbent management.

Records Retention: Assumes overall responsibility for all aspects of Eastern Bank’s Records Retention program.  This includes but is not limited to negotiating contract pricing.  Provide training for Eastern employees responsible for retrieving and/or storing records.  Maintains records and escalates issues as required to ensure Eastern Bank’s compliance/risk management requirements.

Requests for Proposals: Works in conjunction with the department supervisor to develop RFI’s, RFQ’s or bid requests and other vendor sourcing endeavors

Mail/Courier Services
Supervise and evaluate the mail/courier staff by recruiting, selecting, orienting, and training employees; maintaining a safe and secure work environment; developing personal growth opportunities.

USPS: Responsible for managing the processing of U.S. and interdepartmental Mail, as well as the processing of mail, parcels and packages handled by United Parcel Services and similar shipping services. Includes an in-depth knowledge and adherence to all postal regulations.  

Courier Services: Responsible for managing the enterprise wide courier services routes including special handling and pickups. Negotiate and implements contracts for enterprise wide courier services and overnight services.

Budget Maintenance: Responsible for mailroom cost center 475 budgets including developing annual budgets, detailing ACDs, establish contracts and approving related invoices.

Corporate Travel: Manage enterprise wide corporate travel program according to the corporate policy

BCM Administrator: Responsible for the BCM Plan updating and testing for the Mail Room

E-Time Management:  manages & approves E-Time for the General Services Staff.  Monitors vacation, personal and sick time usage.

Process improvement reviews:  To review and suggest process improvements for mail services which included but not limited to mail incoming/outgoing, receiving and delivery, 

Other duties as assigned




Job Requirements

Education and Experience 

• Bachelor’s Degree preferred; High School Education combines with work related experience is acceptable.

Skills/Knowledge  

• Skill in using a personal computer, data management, spreadsheet and word processing software.

• Ability to organize and juggle multiple priorities; ability to communicate effectively with customers, vendors, co-workers and management both orally and in writing.

• Ability to plan, organizes, establish and execute priorities in order to maintain schedules and meet deadlines.

• Ability to analyze problems and adopt an effective course of action.

• Ability to implement existing and develop new and/or revised methods, procedures and performance standards.

• Ability to exercise judgment and discretion in implementing and interpreting department policies and procedures.

• Knowledge of the principles of budgeting and procurement.